Dated the 20th day of October 2016.
A member entitled to attend and vote at this Meeting is entitled to appoint a proxy to attend and vote in his or her stead. The proxy need not be a member. The instrument appointing a proxy shall be in writing under the hand of the appointer, and shall be deposited at the office of the College (Room 606, 6/F, the Hong Kong Academy of Medicine Jockey Club Building, 99 Wong Chuk Hang Road, Aberdeen, Hong Kong) not less than 48 hours before the time appointed for holding meeting or adjourned meeting at which the person named in the instrument proposes to vote and in default the instrument of proxy shall not be treated as valid. Only the originals of completed proxy forms received no later than 24 November 2016 5:00 p.m. are considered as valid. For Voting Member (referring to Founder Fellow, Fellow and Founder Member), a proxy form accompanies this Notice.
ANNEX - Information on Proposed Amendments to the Articles of Association
The Companies Ordinance, Chapter 622 of the Laws of Hong Kong (“New Companies Ordinance”) has replaced the Companies Ordinance, Chapter 32 of the Laws of Hong Kong. As a result, the College considers it appropriate to bring the existing memorandum and articles of association of the College in line with the New Companies Ordinance by adopting the New Articles of Association which incorporate certain key changes under the New Companies Ordinance.
In addition, the Council would like to update the definition of Fellow in the Articles concerning Membership. The Fellow shall be a registered medical practitioner, with deletion of “or registered dentist”. The phrase “full registration” is also deleted.
Attached please find: (1) The existing 2013 Memorandum and Articles (no execution clauses included), (2) The merged and amended 2016 Articles (no execution clauses included, watermarked “Amended” and initialled by the Chairman of the meeting for the purpose of identification “New Articles”) and (3) Marked-up version of 2016 “New Articles” with footnotes for easy comparison.